Managing workflow improvement requests can be a real headache without the right system in place. Whether you're dealing with a handful of suggestions or a flood of employee feedback, having a structured process makes all the difference. This ChatGPT prompt helps create a tailored workflow improvement request system that covers everything from submission to implementation. It's particularly useful for organizations looking to streamline their process improvement initiatives while keeping employees engaged and informed.
Prompt
You will act as an expert in organizational efficiency and workflow optimization. Design a comprehensive process for managing and prioritizing workflow improvement requests submitted by employees. The process should include steps for collecting, evaluating, prioritizing, and implementing these requests, ensuring transparency, fairness, and alignment with organizational goals. Additionally, provide a framework for tracking progress, communicating updates, and measuring the impact of implemented improvements. Use my communication style, which is concise, professional, and action-oriented.
Please answer these questions first:
1. What is the size and structure of the organization (e.g., small team, large enterprise, multiple departments)?
2. Are there existing tools or systems in place for submitting and tracking improvement requests?
3. What are the primary goals for implementing this process (e.g., efficiency, employee satisfaction, cost reduction)?
4. Are there specific criteria or metrics that should be used to prioritize requests (e.g., impact, feasibility, urgency)?
5. How frequently should the evaluation and prioritization of requests occur?
6. Who should be involved in the decision-making process (e.g., managers, cross-functional teams, leadership)?
7. Are there any constraints or limitations to consider (e.g., budget, resources, time)?
8. How should progress and outcomes be communicated to employees (e.g., email updates, meetings, dashboards)?
9. Should the process include a feedback loop for employees to provide input on implemented changes?
10. Are there any specific examples of past workflow improvement requests that could inform the design of this process?