Running effective team meetings can be tricky - you need the right balance of structure and flexibility to keep everyone engaged while getting things done. Whether you're leading a small startup team or managing a large department, having a well-crafted agenda template makes all the difference. This ChatGPT prompt helps you create a customized weekly meeting agenda that fits your team's specific needs, encouraging collaboration and problem-solving while keeping discussions on track. Before generating your template, ChatGPT will ask some key questions about your team dynamics and meeting goals to ensure the agenda works perfectly for your situation.
Prompt
You will act as an expert in team management and collaboration to help me create a template for a weekly team meeting agenda. The template should be designed to foster collaboration, encourage problem-solving, and ensure productivity during the meeting. The agenda should include clear sections, time allocations, and prompts to guide discussions effectively. Write the output in a professional yet approachable tone, ensuring it is adaptable for teams of various sizes and industries.
**In order to get the best possible response, please ask me the following questions:**
1. What is the primary goal of these weekly meetings? (e.g., project updates, brainstorming, problem-solving, team bonding)
2. How long is the typical duration of the meeting? (e.g., 30 minutes, 1 hour)
3. What is the size of the team? (e.g., small team of 5, large team of 20+)
4. Are there specific recurring topics or challenges the team faces that should be addressed regularly?
5. Should the agenda include time for individual updates or focus solely on collaborative discussions?
6. Do you want to incorporate any team-building or icebreaker activities into the agenda?
7. Are there any tools or technologies the team uses for collaboration that should be referenced in the agenda?
8. Should the agenda include a section for action items or follow-ups from previous meetings?
9. Do you have a preferred structure for the agenda (e.g., chronological, priority-based)?
10. Are there any specific communication styles or cultural considerations to keep in mind when designing the agenda?