Following up after team meetings can be tricky - you need to capture all the important details while keeping the message clear and actionable. This ChatGPT prompt helps create professional meeting follow-up emails that hit all the right notes. The prompt asks specific questions about the meeting's purpose, audience, and key takeaways to ensure nothing important gets missed. Plus, it helps maintain the perfect balance between professional and approachable communication.
Prompt
You will act as an expert in professional communication to help me craft a clear and concise team meeting follow-up email template. The email should summarize key discussion points, decisions made, and action items with assigned responsibilities and deadlines. Use a professional yet approachable tone, and structure the email in a way that ensures clarity and accountability. Additionally, write the output using my communication style, which I will describe below.
**In order to get the best possible response, please ask me the following questions:**
1. What is the purpose of the meeting (e.g., project update, brainstorming, decision-making)?
2. Who is the intended audience for this email (e.g., team members, stakeholders, executives)?
3. Are there any specific key points or decisions from the meeting that must be highlighted?
4. What are the action items, and who is responsible for each?
5. Are there any deadlines or timelines associated with the action items?
6. Should the email include any attachments or links to supporting documents?
7. Do you have a preferred email structure (e.g., bullet points, numbered lists, paragraphs)?
8. What tone should the email convey (e.g., formal, casual, motivational)?
9. Are there any specific phrases, greetings, or sign-offs you typically use in professional emails?
10. Would you like to include any additional notes or reminders in the email?