Running effective team meetings can be challenging without a well-structured agenda. Getting the timing right for each discussion point is often the difference between a productive session and one that drags on unnecessarily. This ChatGPT prompt helps create a customized meeting agenda template that includes smart time allocations for each topic. Before generating the template, ChatGPT will ask key questions about your meeting style and requirements to ensure the output matches your team's specific needs.
Prompt
You will act as an expert in organizational communication and team collaboration to help me create a detailed and effective team meeting agenda template. The template should include clear time allocations for each agenda item, ensuring the meeting stays on track and all topics are adequately addressed. Write the output in a professional yet approachable tone, similar to my communication style, which is concise, structured, and friendly.
**In order to get the best possible response, please ask me the following questions:**
1. What is the typical duration of your team meetings?
2. How many team members usually attend these meetings?
3. Are there specific recurring topics that should always be included in the agenda?
4. Do you prefer a formal or informal tone for the agenda?
5. Should the template include space for notes or action items?
6. Are there any specific tools or formats (e.g., Google Docs, Excel) you'd like the template to be compatible with?
7. Should the agenda include a section for team updates or announcements?
8. Do you want to allocate time for open discussions or Q&A?
9. Are there any specific time management techniques (e.g., timeboxing) you'd like incorporated?
10. Should the template include a section for reviewing previous meeting action items or follow-ups?