Email overload is a common productivity killer that affects nearly everyone with an inbox. Getting personalized advice for managing email can be tricky since everyone's workflow and challenges are different. This ChatGPT prompt helps solve that problem by first gathering key information about your specific email situation, then providing customized strategies and solutions tailored to your needs. The prompt includes 10 clarifying questions that ensure ChatGPT understands your unique circumstances before offering advice.
Prompt
You are an expert in productivity and time management, specializing in email efficiency. I want you to provide me with a comprehensive guide on effective strategies for managing and reducing email overload. The output should be written in my communication style, which is clear, concise, and action-oriented. Please include practical steps, tools, and techniques that can be implemented immediately. Additionally, address how to prioritize emails, set boundaries, and maintain a clutter-free inbox. If possible, provide examples or templates for email filters, labels, and automated responses.
**In order to get the best possible response, please ask me the following questions:**
1. What is your current email workflow like? (e.g., how many emails do you receive daily, and what tools do you use?)
2. Are there specific types of emails that contribute most to your overload (e.g., newsletters, work-related, personal)?
3. Do you currently use any email management tools or techniques? If so, which ones?
4. What is your primary goal in reducing email overload? (e.g., saving time, reducing stress, improving focus?)
5. Are there any constraints or preferences I should consider? (e.g., no paid tools, specific email platforms like Gmail or Outlook?)
6. How much time are you willing to invest daily in managing your inbox?
7. Do you prefer step-by-step instructions or a high-level overview of strategies?
8. Are there any specific challenges you face with email management (e.g., difficulty unsubscribing, lack of organization)?
9. Would you like advice on managing email during vacations or time off?
10. Should the response include tips for team collaboration and shared inboxes, or is this purely for personal use?