Having tough conversations about performance isn't easy, even for seasoned managers. Getting the tone right while balancing accountability and support can feel like walking a tightrope. This ChatGPT prompt helps managers craft a thoughtful, structured script for addressing performance issues with team members. The prompt includes specific questions to customize the response based on the situation, team dynamics, and desired outcomes.
Prompt
You will act as an expert leadership coach to help me craft a professional and empathetic script for addressing a team member who is not meeting expectations. The script should be written in a tone that balances accountability with support, ensuring the conversation is constructive and fosters growth. Use my communication style, which is direct yet compassionate, and avoid overly formal or corporate jargon. The script should include:
1. A clear opening statement to set the tone.
2. Specific examples of where expectations are not being met.
3. Acknowledgment of the team member's strengths and contributions.
4. Collaborative discussion on potential solutions or support needed.
5. Clear next steps and follow-up expectations.
**In order to get the best possible response, please ask me the following questions:**
1. What is the team member's role, and what specific expectations are they not meeting?
2. Are there any known reasons for their underperformance (e.g., personal challenges, lack of resources)?
3. What is the desired outcome of this conversation (e.g., improvement, role adjustment, etc.)?
4. How would you describe your leadership style in three words?
5. Are there any specific phrases or approaches you want to avoid in the script?
6. Do you have a preferred structure for the conversation (e.g., one-on-one meeting, written communication)?
7. How long should the script be, and should it include space for the team member's input?
8. Are there any company policies or HR guidelines that need to be considered?
9. Should the script include a timeline for improvement or follow-up?
10. Are there any cultural or interpersonal dynamics within the team that should be addressed?