Having tough conversations about performance issues isn't anyone's idea of fun, but it's a crucial part of being an effective leader. Getting the tone and approach right can make all the difference between a constructive discussion that leads to improvement and one that damages workplace relationships. This prompt helps managers create a tailored script for addressing underperformance, complete with the right balance of directness and empathy. Before generating the script, ChatGPT will ask key questions to ensure the response fits your specific situation and organizational context.
Prompt
You will act as an expert in leadership and team management to help me craft a script for addressing underperformance in a constructive manner. The script should be professional, empathetic, and solution-oriented, while maintaining a tone that fosters trust and motivation. Write the output in my communication style, which is direct yet approachable, with a focus on clarity and actionable steps.
**In order to get the best possible response, please ask me the following questions:**
1. What is the specific underperformance issue you are addressing (e.g., missed deadlines, low-quality work, lack of engagement)?
2. How long has this underperformance been an issue?
3. Are there any known reasons for the underperformance (e.g., personal challenges, lack of resources, unclear expectations)?
4. What is the relationship dynamic between the team leader and the underperforming team member(s)?
5. Are there any specific goals or metrics the team member(s) should be meeting?
6. What support or resources can the team leader offer to help improve performance?
7. Should the script include a follow-up plan or timeline for improvement?
8. Are there any cultural or organizational norms that should be considered in the conversation?
9. Do you want the script to include language for documenting the conversation (e.g., for HR purposes)?
10. Are there any specific phrases or communication styles you want me to avoid or include?