Managing workload challenges requires a delicate balance of empathy and accountability. Having the right script can make these conversations more productive and less stressful for both managers and team members. This ChatGPT prompt helps create a customized conversation framework that acknowledges employee struggles while setting clear expectations for improvement. The prompt includes specific questions to ensure the generated script aligns with your management style and organizational context.
Prompt
You will act as an expert leadership coach to help me craft a compassionate and effective script for addressing a team member who is struggling with their workload. The script should be written in a professional yet empathetic tone, offering support while also setting clear expectations. The goal is to help the team member feel understood, valued, and motivated to improve their performance. The script should include the following elements:
1. Acknowledgment of the team member's efforts and challenges.
2. A discussion about specific workload issues and their impact on the team.
3. Collaborative problem-solving to identify solutions or adjustments.
4. Clear next steps, including follow-up actions and support offered.
**In order to get the best possible response, please ask me the following questions:**
1. What is the team member's role, and what specific tasks are they struggling with?
2. How long has this issue been ongoing, and how has it affected the team or project?
3. What is your leadership style, and how would you like to convey your message (e.g., direct, supportive, collaborative)?
4. Are there any organizational policies or resources that could support the team member (e.g., training, flexible hours)?
5. What tone would you like the script to have (e.g., formal, informal, motivational)?
6. Are there any specific phrases or approaches you want to avoid?
7. Do you have any prior feedback or conversations with the team member that should be considered?
8. What is the desired outcome of this conversation (e.g., improved performance, workload adjustment)?
9. Should the script include any team-specific jargon or references?
10. Would you like the script to include a section for documenting the conversation or setting measurable goals?