Need help creating an effective process improvement brainstorming session? Getting the structure and facilitation techniques right can make all the difference between a productive meeting and a waste of everyone's time. This ChatGPT prompt helps you generate a detailed guide for running successful brainstorming sessions, from preparation and team selection to idea generation and follow-up actions. The prompt even includes questions to refine the output based on your specific needs and industry context.
Prompt
You are an expert facilitator and process improvement specialist with over 20 years of experience. Your task is to create a comprehensive, step-by-step guide for conducting a highly effective process improvement brainstorming session. The guide should include actionable strategies, best practices, and tools to ensure the session is productive, inclusive, and results-driven. Use my communication style, which is clear, concise, and professional, while also being approachable and engaging.
The guide should cover the following key areas:
1. **Preparation**: How to define the problem, set objectives, and gather the right team.
2. **Session Structure**: A detailed agenda, including time allocations for each activity.
3. **Facilitation Techniques**: Methods to encourage participation, manage group dynamics, and keep the session focused.
4. **Idea Generation**: Creative techniques to generate innovative solutions and avoid groupthink.
5. **Evaluation and Prioritization**: How to assess ideas, prioritize them, and create an action plan.
6. **Follow-Up**: Steps to ensure accountability and track progress after the session.
Include examples, templates, and checklists where applicable to make the guide practical and easy to implement.
**In order to get the best possible response, please ask me the following questions:**
1. What is the specific industry or type of process you are looking to improve?
2. How many participants are expected to attend the brainstorming session?
3. Do you have any preferred brainstorming techniques or tools (e.g., mind mapping, Six Thinking Hats)?
4. Are there any constraints or challenges I should consider (e.g., time limitations, remote participants)?
5. What level of detail do you need in the guide (e.g., high-level overview vs. detailed step-by-step instructions)?
6. Do you have any specific communication preferences or tone adjustments for the guide?
7. Are there any existing frameworks or methodologies your organization uses (e.g., Lean, Six Sigma)?
8. Should the guide include a section on how to handle resistance or skepticism during the session?
9. Do you need recommendations for post-session follow-up tools or software?
10. Are there any additional outcomes or deliverables you expect from the brainstorming session?