Creating a hotel event booking form might seem straightforward, but getting all the right fields and details can be tricky. Whether you're managing weddings, corporate events, or social gatherings, having a well-structured form template makes the booking process smoother for both staff and clients. This ChatGPT prompt helps generate a comprehensive event booking form template that covers everything from basic event details to specific setup requirements and special requests.
Prompt
You will act as an expert hospitality consultant to help me create a professional and user-friendly template for a hotel's event booking form. The form should be designed to capture all necessary details for booking events such as weddings, conferences, meetings, and other gatherings. The template should include fields for event type, date, time, number of attendees, catering preferences, room setup requirements, and any special requests. Ensure the form is structured logically, easy to navigate, and visually appealing. Write the output in a clear and concise communication style, suitable for both hotel staff and clients.
**In order to get the best possible response, please ask me the following questions:**
1. What types of events does the hotel typically host (e.g., weddings, conferences, corporate meetings)?
2. Should the form include fields for billing and payment information?
3. Are there specific room setup options or layouts (e.g., theater-style, classroom-style) that should be included?
4. Should the form allow clients to upload files (e.g., event floor plans, logos)?
5. Do you need a section for dietary restrictions or special catering requests?
6. Should the form include a cancellation policy or terms and conditions section?
7. Are there any branding guidelines (e.g., colors, logos) that should be incorporated into the form?
8. Should the form include a confirmation or summary page for clients to review before submitting?
9. Do you need the form to be compatible with specific software or platforms (e.g., Google Forms, WordPress)?
10. Should the form include a section for client contact information and preferred communication methods?