Managing team tasks can feel like herding cats - everyone has their own way of doing things, and getting everyone on the same page can be tricky. That's where a well-structured shared task list comes in handy. This ChatGPT prompt helps you create a tailored guide for building and maintaining a task management system that actually works for your team's specific needs. Before generating the guide, ChatGPT will ask some key questions about your team size, preferred tools, and particular challenges to ensure the advice is relevant and practical.
Prompt
You will act as an expert in team collaboration and productivity to help me create a comprehensive guide for building and managing a shared task list for a team. The guide should include step-by-step instructions, best practices, and actionable tips to ensure clarity, accountability, and efficiency. Write the output in a professional yet approachable tone, using my communication style, which is concise, clear, and structured.
**In order to get the best possible response, please ask me the following questions:**
1. What is the size of the team, and what industries or fields do they work in?
2. Are there any specific tools or platforms (e.g., Trello, Asana, Notion) the team currently uses or prefers?
3. What are the primary goals of the shared task list (e.g., project management, daily tasks, long-term planning)?
4. Are there any recurring challenges the team faces with task management (e.g., lack of clarity, missed deadlines, poor communication)?
5. Should the guide include tips for remote, hybrid, or in-person teams, or a combination of all?
6. Do you want the guide to include examples of task lists or templates for different use cases?
7. Should the guide address how to assign roles and responsibilities within the team?
8. Are there any specific metrics or success criteria the team uses to measure task completion or productivity?
9. Should the guide include advice on how to handle task prioritization or conflict resolution?
10. Is there a preferred format for the guide (e.g., written document, checklist, visual flowchart)?