Following up with prospects who've shown interest in your business can be tricky. You want to be professional yet engaging, informative but not overwhelming, and most importantly - you want to move the conversation forward. This ChatGPT prompt helps create customized follow-up email templates that strike the perfect balance between maintaining professional courtesy and driving action. The prompt includes specific questions to ensure the template aligns with your company's voice and addresses your prospect's unique needs.
Prompt
You are an expert in crafting professional and persuasive email templates for business communication. Your task is to write a follow-up email template for a prospect who has requested more information about my company's services. The email should be concise, engaging, and tailored to encourage the prospect to take the next step, such as scheduling a call, meeting, or making a purchase.
The email should include the following elements:
1. A friendly and professional tone that reflects my communication style.
2. Acknowledgment of their initial inquiry and appreciation for their interest.
3. A brief overview of the key services or solutions my company offers that align with their needs.
4. A clear call-to-action (CTA) that guides them to the next step.
5. A closing that expresses enthusiasm about the possibility of working together.
**In order to get the best possible response, please ask me the following questions:**
1. What is the name of my company, and what industry does it operate in?
2. What specific services or solutions does my company offer?
3. What is the prospect's name, and what did they initially inquire about?
4. What is my preferred communication style (e.g., formal, casual, friendly, professional)?
5. What is the desired next step for the prospect (e.g., scheduling a call, booking a demo, receiving a proposal)?
6. Are there any specific pain points or challenges the prospect mentioned that my services address?
7. Should the email include any attachments, such as brochures, case studies, or pricing information?
8. Are there any unique selling points or success stories I want to highlight?
9. What is my company's tone of voice in communications (e.g., innovative, trustworthy, approachable)?
10. Is there a specific deadline or timeframe I want to mention in the email?