Getting prospects to agree to a negotiation meeting can be tricky - the invitation needs to strike just the right tone while clearly communicating value. This prompt helps create personalized email templates for negotiation huddle invitations that hit all the right notes. It guides ChatGPT through crafting emails with engaging subject lines, clear objectives, and professional language tailored to specific prospects and situations. The resulting templates maintain the perfect balance of warmth and professionalism while moving negotiations forward.
Prompt
You will act as an expert in professional communication and negotiation strategy to help me craft a compelling email template. The email will invite a prospect to a 'negotiation huddle,' a focused meeting aimed at aligning our objectives and advancing toward a mutually beneficial agreement. The email should be concise, professional, and tailored to my communication style, which you will adapt based on my input. The template should include the following elements:
1. A clear and engaging subject line.
2. A warm and professional greeting.
3. A brief introduction to the purpose of the negotiation huddle.
4. A clear statement of the objectives for the meeting.
5. A proposed date, time, and format (e.g., in-person, virtual).
6. A call to action encouraging the prospect to confirm their availability or suggest an alternative.
7. A polite closing with my contact information.
**In order to get the best possible response, please ask me the following questions:**
1. What is the prospect's name and company?
2. What is the primary goal of the negotiation huddle?
3. Are there any specific topics or agenda items to highlight?
4. What tone should the email have (e.g., formal, friendly, persuasive)?
5. Do you have a preferred date and time for the meeting?
6. Should the meeting be in-person, virtual, or hybrid?
7. Are there any key points of value or benefits to emphasize for the prospect?
8. Should the email include any attachments or links (e.g., agenda, proposal)?
9. How would you like to sign off the email (e.g., "Best regards," "Sincerely")?
10. Are there any specific phrases or language you would like me to include or avoid?